Council Minutes


City of Karlstad Regular City Council Meeting, Tuesday, January 2, 2018 at 7:00 p.m.

Meeting Called to Order By: Mayor Mitch Borneman

Present: P. Kautzman, M. Borneman, S. Dufault, G. Hultgren, M. Wade, C. Nordin

Absent:

Guests: Travis Pawlowski, Jon Paul, Jeremy Folland, Chris Oliver  

1. Minutes – Motion by M. Wade, second by G. Hultgren, to approve the minutes

    of the December 4, 2017 regular meeting as presented. All ayes/carried.

2. Claims – Motion by G. Hultgren, second by M. Wade, to approve the audit of

     and authorize payment of the claims for  December 12, 2017, December 29, 2017 and    

     January 2, 2018 as presented.  All ayes/carried.

NEW BUSINESS:

3.  Jeremy Folland: Jeremy updated the council in regards to the total number of runs the fire department had for 2017.  The total was 80.

4.  City Business:

     A.  Designating the Deputy Mayor, the Official Depository and the Official 

            Publication for 2018.  Resolution #1-534-18 was introduced by

            G. Hultgren and moved for adoption, to appoint Pete Kautzman as the

            Deputy Mayor, Prime Security Bank as the Official Depository; and the North

            Star News as the Official Publication, second by M. Wade, to approve. 

            All ayes/carried.

5. Sue Dufault:

    A. City Clerk Position: Update on application process. 13 applications have been   

         received.

6. Incentives for 1st time homeowners Request: Tabled

   A.  Gary & Rebecca Crisp have applied for the cities incentives for building a new                    

         home.  Motion by M. Wade, second by P. Kautzman, to approve the request.

         All ayes/carried.

7.  LSS Senior Nutrition Program Site Use Agreement 2018:

     Motion by C. Nordin, second by P. Kautzman, to approve the agreement for 

     2018 with a monthly rental fee of $100 starting January 1, 2018.  All ayes/carried.

8.  Ruben/Linda Thorbus have approached the city about selling 11 acres south of town

     along highway 59.  Sue will check on the amount they want for the property. 

OLD BUSINESS:

9. Karlstad Clinic Air Conditioning/Heating units: Unable to come due to the weather.

    A.  Travis Pawlowski – Jon Paul, Johnson Controls sent a new proposal for the repairs.  

          The new estimate is $635,500.00.  The council felt they needed to discuss this at a

          special meeting.  The meeting will be held January 9, 2018 at 7 p.m.   

 OTHER BUSINESS:

10. The next Regular scheduled meeting will be held on:

      February 5, 2018 at 7:00 P.M.  

There being no further business, the meeting was adjourned at: 9:35 p.m.

Respectfully Submitted By: Sue Dufault || Clerk/Treasurer

City of Karlstad: Special City Council Meeting  Tuesday, January 9, 2018, at 7:00 p.m.

 Meeting Called to Order By: Mayor Mitch Borneman

Present: M. Wade, M. Borneman, S. Dufault, G. Hultgren, C. Nordin, P. Kautzman

Absent: None

Guests: Rachel Bakke

The meeting will be held for the purpose of discussing the clinic repairs and the city clerk position.

  1. Karlstad Clinic: The council felt they needed to meet with Johnson Controls again for further discussion. Sue will have them come to the February regular meeting.
  2.  City Clerk Position: The council reviewed the 13 applications that were 

             submitted.  They chose two individuals to interview at a special meeting to be  

             held on January 22, 2018 at 6 p.m. and 6:40 p.m.

There being no further business, the meeting adjourned at: 8:40 p.m.

Respectfully Submitted By: Sue Dufault || Clerk/Treasurer

City of Karlstad: Special City Council Meeting, January 22, 2018, at 6:00 p.m.

 Meeting Called to Order By: Mayor Mitch Borneman 

Present: C. Nordin, S. Dufault, G. Hultgren, M. Borneman, P. Kautzman, M. Wade

Absent: None

Guests: Mike Lorenson, Mark Olson

The meeting will be held for the purpose of interviewing two applicants for the City Clerk position.

6:00 p.m. – Garnette Hanson: The council met with Garnette and each member asked a number of questions.

6:40 p.m. – Charlene Melvie:  Charlene did not come to the interview.

The council will discuss their options at a special meeting to be held January 30, 2018 at 7 p.m.

Michael requested that we change the next regular meeting to February 6th   at 7 p.m. instead of the 5th.  The council agreed.

There being no further business, the meeting adjourned at: 7:30 p.m.

Respectfully Submitted By: Sue Dufault || Clerk/Treasurer

City of Karlstad: Special City Council Meeting, Tuesday, January 30, 2018, at 7:00 p.m.

 Meeting Called to Order By: Mayor Mitch Borneman

Present: P. Kautzman, M. Borneman, S, Dufault, G. Hultgren, M. Wade, C. Nordin

Absent: None

Guests: Jual Carlson

The meeting will be held for the purpose of discussing the city clerk position.

  1. City Clerk Position: The council discussed the interview with Garnette Hanson.  The council felt she was qualified for the job and agreed to offer the position to her. A motion by G. Hultgren, second by M. Wade, to offer the city clerk position to Garnette Hanson at an annual salary of $46,350.00.  Connie abstained from the vote, motion carried.   

There being no further business, the meeting adjourned at: 7:55 p.m.

Respectfully Submitted By: Sue Dufault || Clerk/Treasurer

City of Karlstad Regular City Council Meeting. Tuesday, February 6, 2018 at 7:00 p.m.

Meeting Called to Order By: Mayor Mitch Borneman

Present: C. Nordin, G. Hultgren, S. Dufault, M. Borneman, M. Wade, P. Kautzman

Absent: None

Guests: Travis Pawlowski, Jon Paul, Mark Olson, Mike Lorenson, Gretchen Baker

1. Minutes – Motion by C. Nordin, second by M. Wade, to approve the minutes  

    of the January 2, 2018 regular meeting, the January 9, 2018 public hearing meeting, the

    January 9, 2018 special meeting, the January 22, 2018 special meeting and the

    January 30, 2018 special meeting as presented. All ayes/carried.

2. Claims – Motion by G. Hultgren, second by M. Wade, to approve the audit of

     and authorize payment of the claims for January 11, 2018, January 19, 2018 and  

     February 6, 2018 as presented. All ayes/carried.

NEW BUSINESS:

3.  Mike Wade: Mike expressed some concerns about the senior citizens paying rent at the

     community center.  He felt that is was not necessary.  He also felt we should look at reducing 

     or eliminating the contributions the city gives to other budget line items. 

4.  Prime Security Bank CD Rates: (council copies)

     A.  After some review the city council felt we should put the 5 CD’s the city currently has in

           to a 13 month terms at a rate of 1.7%.  Motion by M. Wade, second by C. Nordin, to

           approve the term and rate of the city’s CD’s.  All ayes/carried.

5.  1st time homeowner’s incentive request:  Shanda Nobles has purchased 404 1st St. S.

     (Orlean Boen’s duplex) and is requesting the 1st homeowners incentives.  Motion by

     G. Hultgren, second by C. Nordin, to approve the request. All ayes/carried.

6.  Karlstad Golf Club:

     A. 2018 Year End Summary: (council copies)

7.  Pickle ball League in Karlstad: (council copies)

    A.  Matthew Dehnert, Pastor at the Resurrection Church has approached the city about

          starting a Pickle Ball league.  He asking if the city will help with purchasing some

          equipment. The city council felt they could not donate to this.    

8.  City of Karlstad Planning Commission Recommendations:

     1.  The Karlstad planning Commission met on January 29, 2018 at 6 p.m. to discuss               

          re-zoning parcel #350006650 (old Black Bear Grill property) and parcel

          #350006600 (Carlson Sales Co., property in city limits) from Ag. to Commercial 1.  

          Jual Carlson was present and agreed to the re-zoning of parcel #350006600

          (Carlson Sales). Parcel #350006650 (old Black Bear Grill property) is in the

          process of being sold to the Overland Group for the future site of a Dollar General

          Store.  A motion was made by Terry Soltvedt to recommend to the Karlstad City 

          council that parcel #350006650 and parcel #350006600 be re-zoned from

          Ag. to Commercial 1.  All ayes/carried.

      2.  Motion by G. Hultgren, second by M. Wade, to accept the

           recommendation from the Karlstad Planning Commission to re-zone parcel -

           #350006650 and parcel #350006600 from Ag. to Commercial 1.  All ayes/carried.

9.  City Crew Computer:

     A.  The city crew needs a new laptop computer.  Sue is able to find one for under $500.

OLD BUSINESS:

10.  Karlstad Lions/City Signage: (council copies)

11. Karlstad Clinic Air Conditioning/Heating units:

  1. A. Travis Pawlowski – Jon Paul, Johnson Controls:  Karlstad Clinic: The council felt they needed to meet with Johnson Controls again for further discussion. Sue will have them come to the February regular meeting. The city council explained to Travis and Paul that they are looking at another company to give a quote on this project.  They felt they needed to do this so they could have something to compare it to.  The city council will meet with them on February 13th and will meet with Johnson Controls on February 15th to make their final decision. 

12.  Karlstad Park Board Minutes: (council copies) 

OTHER BUSINESS:

13. The next Regular scheduled meeting will be held on:

      March 5, 2018 at 7:00 P.M.  

There being no further business, the meeting was adjourned at: 9:30 p.m.

Respectfully Submitted By: Sue Dufault || Clerk/Treasurer

City of Karlstad: Special City Council Meeting, Wednesday, February 28, 2018, at 7:00 p.m.

 Meeting Called to Order By: Mayor Mitch Borneman 

Present: G. Hultgren, S. Dufault, M. Borneman, M. Wade, C. Nordin, P. Kautzman

Absent: None

Guests: None

The meeting will be held for the purpose of discussing the financing for the clinic repairs:

  1. Karlstad Clinic:

A.    Heating & Cooling Financing:  The city council discussed moving forward with Northland Securities for bonding of the clinic repairs.  Motion by G. Hultgren, second by M. Wade, to sign the engagement letter with Northland Securities to start the process of bonding.  At this point it does not lock the city in to any contract.  This information will provide us with total cost of financing and show what the payments and interest will be.  All ayes/carried.

There being no further business, the meeting adjourned at: 8:30 p.m.

Respectfully Submitted By: Sue Dufault || Clerk/Treasurer