Council Minutes


City of Karlstad Regular City Council Meeting Agenda || 

Monday, June 4, 2018 at 7:00 p.m. 

Meeting Called to Order By: Mitch Borneman at 7 pm.

Present: Mitch Borneman, Connie Nordin, George Hultgren, Michael Wade

Absent: Pete Kautzman

Guests: Pastor Denhart, Marit Knutson, Jual Carlson, Gretchen Baker, Mike Lorenson, Travis Pawlowski, Danny Johnson, Ann Johnson, Cindy Christopherson, Margaret Donaldson, Peter Knapp.

1. Minutes – Motion by George Hultgren, second by Connie Nordin, to approve the minutes of the May 7, 2018 regular meeting as presented.   Motion passed with all ayes.

2. Claims – Motion by George Hultgren, second by Michael Wade, to approve the audit of and authorize payment of the claims for May 10, 2018; May 21, 2018; June 4, 2018 as presented.  Motion passed with all ayes.

3.  Other Agenda Items:

     A.  Ann Johnson – LSS Nutrition:  the seniors are struggling financially.  Representatives will attend the council meeting scheduled for July 9 to give more information concerning their needs,  Motion to suspend the current rent charges for the community center until further discussions are held with the council made by George Hultgren, second by Michael Wade.  Motion passed with all ayes.

     B.  Johnson Control – update:  Travis Pawlowski advised that the clinic renovation is moving along well.  All equipment will be shut down June 6, all air will be running June 25, all other areas will be complete after that date. Concrete pads need to be installed under the two LP tanks being put in by Farmers Union, the cost will be $100 each for set up.  Fire detectors will be one per unit.  Travis will get estimates for new fire detectors from Dakota Fire and submit by next scheduled meeting.  

     C.  Lions Club – Resolution 6-541-18:  Motion by George Hultgren, second by Connie Nordin, to approve resolution of sign placement.  Motion passed with all ayes.

     D.  City/Comm Ctr Cleaning update:  Motion to hire Sue Dufault for cleaning the community center and city office building at $15 per hour made by George Hultgren, second by Michael Wade.  Motion passed with all ayes.

     E.  McCloskey trailer – Dick Hanson issue:  Contact made with Shannon McCloskey and she advised she has hired someone to keep the lawn mowed and picked up of debris.  Attorney Malm will be contacted for purposes of preparing a letter for Ms. McCloskey advising her of time limits.

     F.  City Audit – Marit Knutson:  the audit explained that the City is in a very stable financial condition.  The Fire Relief needs to have an audit completed, Jeremy Sollund has been advised to contact Crystal of Hoffman, Philipp & Knutson who can assist in moving forward with this audit.  

NEW BUSINESS:

4.  Clinic Building:  Rental rates:  issued tabled until next scheduled council meeting.

5.  City insurance coverage Fire Hall update.:  issued tabled until next scheduled council meeting.

6.  Lois Kleinvachter – possible land purchase from the City. Lois will be contacted and advised that she and the interested neighbors should attend a council meeting to detail their land purchase intentions.

7.  Review of asphalt patching quotes.:  Taggart Contracting, Inc, was the successful bidder for the street repairs.  Mike Lorenson will request pricing for two other places needing repairs from Taggart (Moose Park and ambulance garage area).

8.  John - Wynne Consulting:  Lee Plbg and Htg late bill.:  council advised they will not pay for late bill submitted by Lee Plbg and Htg.

9. Water Salesman-Hydrant issue.:  City ordinances will be published in the newspaper advising no tampering with city water or fire hydrants.  If done by anyone other than city employees or fire department, the Sheriff’s department will be called and legal action will be taken.  A possible solution to issue, a committee will be comprised of farmers, city employees and others to try and come to a workable solution so water is available without consequence.    

10. DNR land purchase update.:  letter received will be forwarded to Rep. Fabian to assist City in taking another look at purchase.  City is looking at economic growth only, not gravel sales from this property.

12. Board of Appeals and Equalization Training – begins July 1, 2018.:  information given to council.

13. Valuation Notice of city property; meeting by appointment on June 19, 2018, at 9 am.: information reviewed by council.

14. Summer Rec Program – Mike will drive bus for first game in June, Steve Murphy having problems getting drivers.:  Mike Lorenson can assist in driving bus for this activity as the program is the City’s and well attended.  Approximately 70 children this year.  

15.  Marissa Steien – possible updates for five (5) City logo on website.  Cost of $500.:  tabled until City has decided on a permanent logo.

OLD BUSINESS:

16.  CIMS proposed cost of cemetery program.:  CIMS program is very expensive and larger than City needs. Garnette and Sue are working on going through the current information to clear up errors, etc..  Steve Collins is also available to help.

17.  Danny Johnson:  suggested adding other cement statutes to Park like wolf, deer, etc., and rename logo to “Wild Life Capital of the North”.  The possible logo of “Crossroads of the North” was also explained.  

18. Write-Offs: Letter sent to many of the former customers by Connie Nordin; received payment from one to date.  Those receiving letters have until June 15 to remit or make payment plan with city office.    

19. Park Board – grant has been submitted.:  if Park Board does not receive the DNR grant, it has been discussed to take funds and improve Moose Park.

20. Cardboard dumpster: cost is about $6000 and is not possible at this time.

21. Storm sewers are scheduled to be cleaned by the McCloskey trailer.  A map has been requested from Widseth, Smith, Nolting outlining the storm sewer system.

22.  A going away party has been scheduled in recognition of Sue’s 18 years with the City for June 18 from 2 to 4 at the Community Center. A beautiful plaque was presented to Sue from the Council.  

23.  Pastor Denhart is willing to paint at Moose Park – finish the basketball lines.  He and other volunteers will paint the Pickle Ball lines on the tennis court.  He is willing to provide the paint and labor. This program can be added to the summer rec program in the future.  He will visit with Steve Murray on this idea.  Painting will be coordinated with Todd Dufault.  

24. Jual Carlson: Jual had 7 items he wanted to discuss, most did not apply to City business.  One item was the parking in front of the post office, people have to walk too far because people do not move out of parking spaces – they use it for parking not mail pick up.  He also did not care for the “estd. 1905” portion of the sign.  He was advised that hydrant flushing has been completed – it is done in the spring and fall every year.

OTHER BUSINESS:

25.  The next Regular scheduled meeting will be held on: 

        July 9, 2018 at 7:00 P.M.  

There being no further business, the meeting